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Working arrangements update

While plans are underway to allow increased access to DCJ office workplaces, given recent cases of community transmission in greater Sydney please continue working remotely wherever possible.

Decisions and information about your return will be communicated to you by your manager and leaders at a local level. If you have any questions about accessing the workplace please speak to your manager.

The DCJ Board has your safety as their priority and will continue to work closely with NSW Health and the Public Service Commission to monitor the pandemic situation.

COVID-19 visual guides

COVID-Safe etiquette keeps DCJ COVID-Safe

COVID-Safe etiquette

Our COVID-Safe workplace etiquette guide outlines the simple steps that you need to follow to keep DCJ COVID-Safe.

Your COVID-Safe day at your workplace

Day in the Life graphic

To help you work in a COVID-Safe DCJ we have developed Day in the Life – your COVID-Safe day at your workplace.

Your day at your workplace

The visual guides and following page content outlines all the decisions and actions you need to make when accessing our workplaces in a COVID-Safe way. By following this guidance you are helping slow the spread of COVID-19 and ensuring the safety and wellbeing of our staff, service users and visitors.

Attending work

Not feeling well? Stay away!

We ask that you stay away from the workplace, including your normal workplace, another site, client visits or other outreach, if you are feeling sick or showing any COVID-19 symptoms at all.

You must stay away from the workplace and self-isolate immediately if you have:

  • had a COVID-19 test and are waiting for the results
  • been in a confirmed ‘Self-isolate and get tested immediatelyhotspot location during the specified dates and times
  • been a close contact of a confirmed COVID-19 case
  • been otherwise instructed by NSW Health to self-isolate.

Taken a COVID-19 test? Stay away and tell your manager

If you have taken a COVID-19 test it is important that you tell your manager even if you haven’t recently been in the workplace.

Your manager will then need to contact DCJ’s Manager Reporting Hotline (intranet page only viewable when logged into your network account). The Reporting Hotline is available 24/7 for non-custodial managers to report potential and confirmed COVID-19 cases. Corrective Services NSW and Youth Justice managers are advised to follow directions from their respective internal directions.

Book a desk before you attend the workplace

Before you access the workplace for the day it is important to know where you are sitting.

Central office staff will need to book a COVID-Safe desk for each time they access the workplace. For more information about how to book a desk read our Booking a COVID-Safe desk guide.

Staff should only book COVID-Safe desks on the floor their team was working on as of February 2020 unless they have participated in an office relocation since then. New staff should ask their manager where their team is located.

Desks marked green are COVID-Safe and can be booked while desks marked red are not COVID-Safe and can’t be used.

There are also fixed desks marked purple which are assigned to certain staff due to operational, IT and workplace adjustment requirements – these desks can only be used by the person assigned to them. Staff with fixed desks do not need to use the booking tool but their manager needs to know when they are attending the workplace.

The desk booking process is in place to maintain physical distancing. We have reduced the available desk capacity of our central office workplaces to 50 to 60 per cent.

When in the workplace you will need to take your personal belongings out from storage including your keyboard, mouse and headset. Before using personal belongings please wipe them and the desk down with the wipes provided. At the end of the day remember to wipe your desk and personal belongings down before storing them away.

In the workplace

Register your attendance

Whenever you enter a DCJ workplace please register your attendance with the QR code displayed at entry points. Highly controlled workplaces such as Correctional and Youth Justice centres and some courts may use other methods such as roster information.

By registering your attendance, DCJ is collecting information in our workplaces for use in contact tracing to support the safety and wellbeing of you, your colleagues, service users and visitors. The collection of this information will assist NSW Health to trace close and casual contacts of confirmed COVID-19 cases in our workplaces.

For more information visit the contact tracing at DCJ page on the DCJ intranet. Page only viewable when logged into your network account.

We also suggest that you keep a record of your movements within the workplace and interactions with colleagues, service users and visitors. This information will assist NSW Health with contact tracing if there are any confirmed COVID-19 cases within the workplace.

Keep DCJ COVID-Safe. Use the four lines of defence

To help stop the spread of COVID-19 we ask that you practice the following four lines of defence when in DCJ workplaces:

  1. Stay home if you’re feeling sick of waiting on a COVID-19 test result.
  2. Practice regular hand hygiene by using the hand sanitiser, wipes, and soap available in the workplace. Wash your hands for at least 20 seconds. Please do not remove these products from the workplace as they are for use by all.
  3. Maintain a physical distance of 1.5 metres.
  4. If you cannot maintain a physical distance of 1.5 metres, and there are no other mitigations in place such as sneeze guards, then wear a mask. If your role requires you to wear a mask at all times, please continue to do so.

Follow all signage in the workplace

When entering, working in and exiting a DCJ workplace, it is important that you follow all messages and directions on our COVID-Safe signage.

COVID-Safe signage has been installed to make sure that:

  • staff and visitors are registering their attendance for contact tracing purposes
  • green COVID-Safe and fixed desks are only being accessed
  • staff are wiping down personal and shared items before and after use
  • physical distancing of 1.5 metres is maintained
  • hygiene products and stations are easily identified
  • capacity limits for lifts, meeting rooms and shared spaces are not being exceeded
  • COVID-Safe behaviour are being practiced.

It is the responsibility of every worker at DCJ to follow all signage in the workplace.

Find your nearest waste bin

To keep our workplaces COVID-Safe we have removed personal waste bins from each desk so that our cleaners can spend more time cleaning high touch point areas instead of emptying bins.

While we will no longer have bins at desks, we have installed additional bins in communal areas for general waste.

Moving bins from desks to communal areas also supports the NSW Government’s commitment of having a resource productive public sector with less impact on the environment as outlined in the NSW Government Resource Efficiency Policy.

Using shared spaces and surfaces

When using shared spaces like meeting rooms, breakout areas and kitchens it is important that we keep them COVID-Safe. Play your part by:

  • maintaining a physical distance of 1.5 metres at all times (if you can’t then wear a mask)
  • following signage for capacity limits
  • wiping down items and surfaces with the wipes provided before and after use
  • keeping our workplaces clutter-free by storing personal and shared items away correctly.

The following resources on the DCJ intranet are available to assist you:

Travelling for work

When attending your workplace or visiting another workplace, please help us keep DCJ COVID-Safe by following all requests, signage and processes.

Travelling on public transport

When commuting on public transport, you should wear a mask at all times to protect others and follow all signage.

Due to public transport services running at a reduced capacity we recommend that you allow plenty of time for your commute.

Precautions for essential work travel

All staff required to travel by car for work are to wear a face mask when travelling with others and to clean the inside of fleet vehicles before and after use with the wipes provided. This includes when using fleet vehicles and personal cars. Please follow additional operational arrangements as set by your division for vehicle travel.

Intrastrate work travel for DCJ staff

All staff, no matter their role, grade or business area, must limit all non-essential work travel. By limiting travel, it helps keep our workplaces COVID-Safe.

If you do need to travel for work please read our intrastate work travel guidance for DCJ staff (intranet page only viewable when logged into your network account).

Many meetings and gatherings can be held virtually instead of face to face. To learn more read our our recommended collaboration tools (intranet page only viewable when logged into your network account).

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Last updated: 21 Jan 2021